vFairs price and terms
Terms
- Free plan or trial
- NoNo
- Sign up without sales
- NoNo
For AI agents
- API
- Yes
Pricing page, captured
vfairs.com/pricing, checked
What we checked on vFairs
Who pays the fees
The organizer can add its own booking fee on top of ticket prices to offset processing costs, but vFairs never states who pays its own platform fee.
Yes. As an event organizer, you can add a fixed or percentage-based booking fee when configuring your payment gateways to help offset processing…
Card processing
Buyers pay through the organizer's own connected gateways, and each provider's standard processing fee applies on top of the vFairs license.
Note: Standard processing fees for each payment provider apply to transactions.
All-in price at checkout
vFairs says a default tax is added to the total at checkout rather than shown in the ticket price, and says nothing about an all-in first price.
Set a default tax, and it’s added to the total at checkout and on the invoice automatically.
Nonprofit rates
vFairs states it gives nonprofits special discounts, but publishes no rate, so the size of the discount comes out of a sales conversation.
Yes, vFairs offers special discounts for non-profits. Get in touch with us or book a demo to know more.
vfairs.com/pricingChecked
Plans and subscriptions
vFairs sells an annual license with optional add-ons and custom packages, and that license — not a per-ticket cut — is the main cost.
Yes, you can add more features like additional sessions, extra booths, accessibility features, more attendees, managed services, etc.
vfairs.com/pricingChecked
Donations and tips
Nonprofit organizers can collect donations alongside ticket sales through Stripe and PayPal; vFairs says nothing about a donation fee or a tip prompt at checkout.
Sell tickets, offer member and early-bird rates, and collect donations through Stripe and PayPal.
Sales tax on tickets
adds a tax line: you set a default tax and regional VAT rules, and vFairs applies it to the checkout total and the invoice.
Apply taxes, service fees, and VAT rules per region, with PCI DSS-compliant checkout on every transaction.
Your buyers’ details
Registrant records are yours to segment, email and export to CSV or your CRM, with no restriction stated on contacting past buyers.
Slice attendance by ticket tier, segment, campaign, company, or session, then export to CSV for deeper analysis.
Ticket types and discounts
You can build unlimited named tiers with their own prices and caps, plus early-bird rates, promo codes and group registration in one purchase.
Configure unlimited ticket types (General, VIP, Student, Speaker, Press, Sponsor) each with its own price and access rules.
Reserved seating
Buyers can choose numbered seats on a venue map, which vFairs frames for conferences, summits and other assigned-seating events.
Offer numbered seat selection on a venue map for conferences, summits, and assigned-seating events.
Questions at checkout
A drag-and-drop builder takes any field type you need, and group registration collects one form for the whole party.
Drag any field type onto your form (text, dropdown, checkbox, date, file upload) and arrange it without writing a line of code.
Registration forms and waivers
Custom fields, conditional logic, multi-page flows and file uploads are all supported; vFairs does not document a waiver attendees sign.
Create registration categories to show personalized forms to different audiences with conditional (and/or) logic.
Timed entry
Sessions and workshops sell inside the ticket flow with a capacity cap on each, which is how vFairs handles slots; it names no timed-entry windows.
Sell paid sessions, breakouts, and workshops as part of the ticket flow, with capacity caps applied per session.
Waitlist
Each attendee category gets its own waitlist that opens automatically when it fills and promotes the next person when space frees up.
Create separate waitlists for each attendee category that kick in automatically when space is full, and bump up the next person in line whenever…
Online events
vFairs runs virtual and hybrid events with webinars and streamed sessions on the same registration and ticketing flow as onsite events.
Amaze online attendees with an immersive 3D experience. Engage them with webinars, exhibit halls, networking, gamification & more.
vfairs.comChecked
Sell on your own website
The registration and ticket-purchase form embeds on your own site and takes payment without sending the buyer to a redirect.
Collect payments right in your registration form without any redirects.
Website builders
embed only: vFairs documents embedding the registration and ticket form on your site, and names no WordPress, Squarespace, Wix or Shopify plugin.
Embed the registration and ticket-purchase form directly on the site, and pass UTM tags through to credit each campaign that drove the sale.
Add-ons
Paid sessions and VIP add-ons sell with the ticket and can be added onsite, and PayPal Commerce processes product as well as ticket payments; merchandise and parking are not named.
Upgrade tickets onsite with a QR scan when an attendee adds a paid session or VIP add-on at the registration desk.
Recurring events
You copy last year's event and update it rather than rebuilding, keeping branding, domain and registration setup across editions.
Copy last year’s event and update it, instead of starting from a blank page.
Refunds and transfers by buyers
Attendees can change their own ticket tier, but refunds, cancellations and transfers are described as things the organizer handles in the backend.
Let attendees upgrade or downgrade their ticket tier from their own account, no support ticket required.
Check-in app
The vFairs mobile app scans ticket QR codes at the door and supports an offline mode; it is part of the quoted package, not priced separately.
Fast QR code scanning - Offline mode support - Real-time attendance tracking
vfairs.com/pricingChecked
Listed where buyers browse
Every vFairs-hosted event is featured on the vFairs Discover page, and no extra fee or commission is stated for sales that come through it.
vFairs is an event management platform that offers event marketing and promotion via the vFairs Discover page. Any event hosted by vFairs gets…
Email to buyers
A built-in campaign builder sends invites, reminders and recaps to segmented registrant lists, and can import past lists from your CRM.
Build branded emails with a drag-and-drop builder, then schedule multi-touch sequences that fire before and after the event.
Works with
Native connectors cover Mailchimp, HubSpot, Salesforce and Marketo, and Zapier opens thousands more apps for registration data.
Focus on creating unforgettable event experiences while vFairs + Zapier take care of the busywork in the background.
API
vFairs publishes a RESTful API suite covering attendees, sessions, exhibitors, events and reports, plus webhooks from the backend.
Our RESTful APIs give you the flexibility to extend vFairs into your existing ecosystem from CRMs and marketing platforms to analytics tools and…
Free to start
There is no free way in: vFairs states outright that it has no free plan, so the organizer pays a license whatever it sells.
No, vFairs does not offer a free plan.
vfairs.com/pricingChecked
Sign up without a sales call
You cannot sign up and sell today: pricing comes from a personalized quote and the vFairs team runs onboarding before anything goes live.
Pricing depends on your event size, feature set, and customization needs. We offer flexible packages for events of all sizes. Contact our team for a…
Contract
vFairs sells an annual license, so the commitment runs a year rather than event by event; it publishes no exclusivity or exit terms.
You can pay for your annual license in any currency.
vfairs.com/pricingChecked
Support on event day
Round-the-clock live chat and email, a named project manager on every event, and optional technicians at the venue; no phone line is published.
Access instant technical support anytime through live chat and email.
vFairs alternatives
All 9 alternatives6 more alternatives
7 of the 9 publish a price.
- HumanitixFree, then $1.29 per paid ticketNonprofit ticketing: 5% + $1.29 a paid ticket, card processing included, profits to charity.
- RSVPifyFree, then $0.90 per ticketRegistration, ticketing, guest management, seating, and QR-code check-in in one platform.
- RunSignupFreeFree endurance-event registration platform billed only through per-transaction processing fees.
- TixrOn quoteEnterprise live-event ticketing and commerce platform with quote-only fees.
Sources and changes
Last changed
Sources on vfairs.com11
- /event-management-platform/event-ticketing-software
- /event-management-platform/event-registration-software
- /pricing
- /features/event-payment-processing
- /features/integrations
- /industries/event-management-software-for-nonprofits
- /
- /event-management-platform/mobile-event-app
- /features/customer-support
- /features/event-marketing
- /product-updates/vfairs-payment-marketplace
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