# vFairs — Quoted annual event platform where every event comes with a named project manager and 24/7 support.

> Source: Box Office Fees — https://boxofficefees.com/vfairs (structured, researched, re-verified)

vFairs is an event management platform that runs registration and ticketing, event websites, badge printing and check-in, a branded mobile app and virtual events from one backend. Every event is staffed by a dedicated vFairs project manager.

**Best for:** Associations and enterprises running a signature annual conference, hybrid or online

| Fact | Value |
| --- | --- |
| Website | https://vfairs.com |
| Category | Event and conference registration, Classes and workshops, Conferences, Enterprise event platforms, Nonprofits |
| API | Yes |
| Open source | No |
| Price | Price on request |
| Price checked | 28 October 2026 |

Screenshot of vFairs: https://boxofficefees.com/img/1920/screenshots/vfairs.webp, captured 28 October 2026

**What we checked**

- Pages last read: 28 October 2026

## vFairs price and terms

**Terms**

- Free plan or trial: No
- Sign up without sales: No

## For AI agents

- API: Yes

Pricing page as we captured it: https://boxofficefees.com/img/1920/screenshots/vfairs/pricing.webp, captured 28 October 2026

Read on https://www.vfairs.com/pricing/, 28 October 2026.

## What we checked on vFairs

### What the fees come to

**Who pays the fees** · Partly — The organizer can add its own booking fee on top of ticket prices to offset processing costs, but vFairs never states who pays its own platform fee.

> Yes. As an event organizer, you can add a fixed or percentage-based booking fee when configuring your payment gateways to help offset processing costs.
> — https://www.vfairs.com/features/event-payment-processing/ · FAQs, 'Can I charge a booking fee on top of ticket prices?', checked 28 October 2026

**Card processing** · Yes — Buyers pay through the organizer's own connected gateways, and each provider's standard processing fee applies on top of the vFairs license.

> Note: Standard processing fees for each payment provider apply to transactions.
> — https://www.vfairs.com/product-updates/vfairs-payment-marketplace/ · 'The Solution: vFairs Payment Marketplace' section, note under the four numbered points, checked 28 October 2026

**All-in price at checkout** · Partly — vFairs says a default tax is added to the total at checkout rather than shown in the ticket price, and says nothing about an all-in first price.

> Set a default tax, and it’s added to the total at checkout and on the invoice automatically.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Payments & Discounts section, bullet list, checked 28 October 2026

**Nonprofit rates** · Yes — vFairs states it gives nonprofits special discounts, but publishes no rate, so the size of the discount comes out of a sales conversation.

> Yes, vFairs offers special discounts for non-profits. Get in touch with us or book a demo to know more.
> — https://www.vfairs.com/pricing/ · vFairs Pricing FAQs, 'Does vFairs offer any discounts?', checked 28 October 2026

**Plans and subscriptions** · Yes — vFairs sells an annual license with optional add-ons and custom packages, and that license — not a per-ticket cut — is the main cost.

> Yes, you can add more features like additional sessions, extra booths, accessibility features, more attendees, managed services, etc.
> — https://www.vfairs.com/pricing/ · vFairs Pricing FAQs, 'Does vFairs offer add-ons to its pricing plans?', checked 28 October 2026

**Donations and tips** · Yes — Nonprofit organizers can collect donations alongside ticket sales through Stripe and PayPal; vFairs says nothing about a donation fee or a tip prompt at checkout.

> Sell tickets, offer member and early-bird rates, and collect donations through Stripe and PayPal.
> — https://www.vfairs.com/industries/event-management-software-for-nonprofits/ · 'Open Registration in a Day, Not a Month' section, third bullet, checked 28 October 2026

**Sales tax on tickets** · Yes — adds a tax line: you set a default tax and regional VAT rules, and vFairs applies it to the checkout total and the invoice.

> Apply taxes, service fees, and VAT rules per region, with PCI DSS-compliant checkout on every transaction.
> — https://www.vfairs.com/event-management-platform/event-registration-software/ · Payments & Ticketing section, third bullet, checked 28 October 2026

### Getting paid

**Your buyers’ details** · Yes — Registrant records are yours to segment, email and export to CSV or your CRM, with no restriction stated on contacting past buyers.

> Slice attendance by ticket tier, segment, campaign, company, or session, then export to CSV for deeper analysis.
> — https://www.vfairs.com/event-management-platform/event-registration-software/ · Reporting & Analytics section, second bullet, checked 28 October 2026

### Selling the tickets

**Ticket types and discounts** · Yes — You can build unlimited named tiers with their own prices and caps, plus early-bird rates, promo codes and group registration in one purchase.

> Configure unlimited ticket types (General, VIP, Student, Speaker, Press, Sponsor) each with its own price and access rules.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Ticket Tiers section, first bullet, checked 28 October 2026

**Reserved seating** · Yes — Buyers can choose numbered seats on a venue map, which vFairs frames for conferences, summits and other assigned-seating events.

> Offer numbered seat selection on a venue map for conferences, summits, and assigned-seating events.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Sessions & Seats section, second bullet, checked 28 October 2026

**Questions at checkout** · Yes — A drag-and-drop builder takes any field type you need, and group registration collects one form for the whole party.

> Drag any field type onto your form (text, dropdown, checkbox, date, file upload) and arrange it without writing a line of code.
> — https://www.vfairs.com/event-management-platform/event-registration-software/ · Customizable Form Builder section, first bullet, checked 28 October 2026

**Registration forms and waivers** · Yes — Custom fields, conditional logic, multi-page flows and file uploads are all supported; vFairs does not document a waiver attendees sign.

> Create registration categories to show personalized forms to different audiences with conditional (and/or) logic.
> — https://www.vfairs.com/event-management-platform/event-registration-software/ · Form Configuration section, first bullet, checked 28 October 2026

**Timed entry** · Yes — Sessions and workshops sell inside the ticket flow with a capacity cap on each, which is how vFairs handles slots; it names no timed-entry windows.

> Sell paid sessions, breakouts, and workshops as part of the ticket flow, with capacity caps applied per session.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Sessions & Seats section, first bullet, checked 28 October 2026

**Waitlist** · Yes — Each attendee category gets its own waitlist that opens automatically when it fills and promotes the next person when space frees up.

> Create separate waitlists for each attendee category that kick in automatically when space is full, and bump up the next person in line whenever space opens up.
> — https://www.vfairs.com/event-management-platform/event-registration-software/ · Form Configuration section, second bullet, checked 28 October 2026

**Online events** · Yes — vFairs runs virtual and hybrid events with webinars and streamed sessions on the same registration and ticketing flow as onsite events.

> Amaze online attendees with an immersive 3D experience. Engage them with webinars, exhibit halls, networking, gamification & more.
> — https://www.vfairs.com/ · 'Easy event management software' cards, Virtual events & webinars card, checked 28 October 2026

**Sell on your own website** · Yes — The registration and ticket-purchase form embeds on your own site and takes payment without sending the buyer to a redirect.

> Collect payments right in your registration form without any redirects.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Payments & Discounts section, second bullet, checked 28 October 2026

**Website builders** · Yes — embed only: vFairs documents embedding the registration and ticket form on your site, and names no WordPress, Squarespace, Wix or Shopify plugin.

> Embed the registration and ticket-purchase form directly on the site, and pass UTM tags through to credit each campaign that drove the sale.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Branded Site & Registration section, fourth bullet, checked 28 October 2026

**Add-ons** · Yes — Paid sessions and VIP add-ons sell with the ticket and can be added onsite, and PayPal Commerce processes product as well as ticket payments; merchandise and parking are not named.

> Upgrade tickets onsite with a QR scan when an attendee adds a paid session or VIP add-on at the registration desk.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Onsite Handoff section, third bullet, checked 28 October 2026

**Recurring events** · Yes — You copy last year's event and update it rather than rebuilding, keeping branding, domain and registration setup across editions.

> Copy last year’s event and update it, instead of starting from a blank page.
> — https://www.vfairs.com/industries/event-management-software-for-nonprofits/ · 'Build It Once, Then Run It Again Next Year' section, first bullet, checked 28 October 2026

**Refunds and transfers by buyers** · Partly — Attendees can change their own ticket tier, but refunds, cancellations and transfers are described as things the organizer handles in the backend.

> Let attendees upgrade or downgrade their ticket tier from their own account, no support ticket required.
> — https://www.vfairs.com/event-management-platform/event-ticketing-software/ · Ticket Tiers section, fourth bullet, checked 28 October 2026

### At the door

**Check-in app** · Yes — The vFairs mobile app scans ticket QR codes at the door and supports an offline mode; it is part of the quoted package, not priced separately.

> Fast QR code scanning - Offline mode support - Real-time attendance tracking
> — https://www.vfairs.com/pricing/ · 'All the event tools you need in one place', Check-in apps card, checked 28 October 2026

### Finding buyers

**Listed where buyers browse** · Yes — Every vFairs-hosted event is featured on the vFairs Discover page, and no extra fee or commission is stated for sales that come through it.

> vFairs is an event management platform that offers event marketing and promotion via the vFairs Discover page. Any event hosted by vFairs gets featured on the Discover page and reaches a wider audience.
> — https://www.vfairs.com/features/event-marketing/ · FAQs, 'Does vFairs have an event promotion platform?', checked 28 October 2026

**Email to buyers** · Yes — A built-in campaign builder sends invites, reminders and recaps to segmented registrant lists, and can import past lists from your CRM.

> Build branded emails with a drag-and-drop builder, then schedule multi-touch sequences that fire before and after the event.
> — https://www.vfairs.com/event-management-platform/event-registration-software/ · Audience Communications section, second bullet, checked 28 October 2026

### What it connects to and where it is sold

**Works with** · Yes — Native connectors cover Mailchimp, HubSpot, Salesforce and Marketo, and Zapier opens thousands more apps for registration data.

> Focus on creating unforgettable event experiences while vFairs + Zapier take care of the busywork in the background.
> — https://www.vfairs.com/features/integrations/ · Zapier Integration section, introductory paragraph, checked 28 October 2026

**API** · Yes — vFairs publishes a RESTful API suite covering attendees, sessions, exhibitors, events and reports, plus webhooks from the backend.

> Our RESTful APIs give you the flexibility to extend vFairs into your existing ecosystem from CRMs and marketing platforms to analytics tools and internal systems.
> — https://www.vfairs.com/features/integrations/ · API Suite section, introductory paragraph, checked 28 October 2026

### Starting and getting help

**Free to start** · No — There is no free way in: vFairs states outright that it has no free plan, so the organizer pays a license whatever it sells.

> No, vFairs does not offer a free plan.
> — https://www.vfairs.com/pricing/ · vFairs Pricing FAQs, 'Does vFairs offer a free plan?', checked 28 October 2026

**Sign up without a sales call** · No — You cannot sign up and sell today: pricing comes from a personalized quote and the vFairs team runs onboarding before anything goes live.

> Pricing depends on your event size, feature set, and customization needs. We offer flexible packages for events of all sizes. Contact our team for a personalized quote based on your event requirements.
> — https://www.vfairs.com/event-management-platform/mobile-event-app/ · Frequently Asked Questions, 'How much does an event app cost?', checked 28 October 2026

**Contract** · Partly — vFairs sells an annual license, so the commitment runs a year rather than event by event; it publishes no exclusivity or exit terms.

> You can pay for your annual license in any currency.
> — https://www.vfairs.com/pricing/ · vFairs Pricing FAQs, 'What currencies can I use to pay for my vFairs annual license?', checked 28 October 2026

**Support on event day** · Yes — Round-the-clock live chat and email, a named project manager on every event, and optional technicians at the venue; no phone line is published.

> Access instant technical support anytime through live chat and email.
> — https://www.vfairs.com/features/customer-support/ · Email & Chat Support section, first bullet, checked 28 October 2026

## vFairs alternatives

- [GoFundMe Pro](https://boxofficefees.com/gofundme-pro) · Price on request: Nonprofit fundraising platform with event ticketing, registration and Live Events, sold by quote.
- [Ticket Tailor](https://boxofficefees.com/ticket-tailor) · Free plan, then £0.60 (about $0.80) per ticket: Flat per-ticket fee ticketing paid into your own Stripe, PayPal or Square account.
- [Eventbrite](https://boxofficefees.com/eventbrite) · Free plan, then $69 a month: Ticketing platform with a buyer-discovery marketplace and optional fee transfer.
- [Humanitix](https://boxofficefees.com/humanitix) · Free plan, then $1.29 per paid ticket: Nonprofit ticketing: 5% + $1.29 a paid ticket, card processing included, profits to charity.
- [RSVPify](https://boxofficefees.com/rsvpify) · Free plan, then $0.90 per ticket: Registration, ticketing, guest management, seating, and QR-code check-in in one platform.
- [RunSignup](https://boxofficefees.com/runsignup) · Free plan: Free endurance-event registration platform billed only through per-transaction processing fees.
- [Tixr](https://boxofficefees.com/tixr) · Price on request: Enterprise live-event ticketing and commerce platform with quote-only fees.
- [Auctria](https://boxofficefees.com/auctria) · Free plan, then $375 a year: Fundraising event and auction platform with admission tickets, bidding and an event website, sold as an annual license.
- [Givebutter](https://boxofficefees.com/givebutter) · Free plan, then $33.80 a month: Free nonprofit fundraising platform with event ticketing, auctions and a built-in donor CRM.

7 of the 9 publish a price.

[All 9 alternatives](https://boxofficefees.com/vfairs/alternatives/)

## Sources and changes

Last changed 28 October 2026

**Sources on vfairs.com** (11)

- https://www.vfairs.com/event-management-platform/event-ticketing-software/, read 28 October 2026
- https://www.vfairs.com/event-management-platform/event-registration-software/, read 28 October 2026
- https://www.vfairs.com/pricing/, read 28 October 2026
- https://www.vfairs.com/features/event-payment-processing/, read 28 October 2026
- https://www.vfairs.com/features/integrations/, read 28 October 2026
- https://www.vfairs.com/industries/event-management-software-for-nonprofits/, read 28 October 2026
- https://www.vfairs.com/, read 28 October 2026
- https://www.vfairs.com/event-management-platform/mobile-event-app/, read 28 October 2026
- https://www.vfairs.com/features/customer-support/, read 28 October 2026
- https://www.vfairs.com/features/event-marketing/, read 28 October 2026
- https://www.vfairs.com/product-updates/vfairs-payment-marketplace/, read 28 October 2026

## Is this yours?

Claim vFairs: https://boxofficefees.com/claim/vfairs

Report an error if a fact is wrong: hello@boxofficefees.com, subject "Report an error: vFairs (vfairs)".